It is the responsibility of the event organizers to do the following:
- It is recommended you set up a Facebook event to help you promote and communicate with your participants.
- Select appropriate KEY BEACH, RIVER, CAPITOL STEPS and PARK locations to hold events that have ample parking and minimal restrictions.
- Secure permits if necessary. Follow all local laws and be respectful of local ordinances and rules.
- Work with State and Country organizers (if there is one) to ensure event success. Contact information would be at the top of the “Event Listings” on your state or country page. In addition, you can always contact us if you need help or have questions.
- Use our helpful Event Planning Resources. Download tools – posters, newspaper ads, t-shirt design, press materials, etc. – and get the word out. Posters are cheap and easy to distribute. Ask businesses to sponsor posters, banners or t-shirts.
- Where possible try to get free advertising from like-minded radio stations and local informational publications. It never hurts to ask, we have received free radio time and ads.
- Secure photographers and videographers to document your event. Some events have even secured flyovers to document the occasion (with sponsorship, as this can be expensive, unless you know someone, or a TV station could do it).
- On the day of the event, set up a table at the entrance of your event area with basic instructions for the participants.
- Some people have used an old sheet to allow participants to outline their hand on the sheet and write messages about the cause they are supporting. Or make a sign up sheet so that you can know who came and for use in contacting them for the next year.
- Encourage those around the event to join in as well.
- LAST BUT NOT LEAST – TAKE PICTURES, encourage those attending to as well and ask that they send them to their elected officials as a powerful image of solidarity against filthy fuels.
Responsibility of the State or National Organizers:
- To be a point of contact for event organizers and assist as needed.
- Speak by phone with each event organizer. Encourage and nurture their efforts. Embrace suggestions and pass them to Dave and the National Board.
- Build alliances with business groups, business owners, environmental groups, and individuals who might help and participate in spreading the word and help with the event.
- Build a list of organizations, towns and cities that have passed resolutions against oil drilling and post on state or organizer page.
- Use whatever means are at your disposal to make as many people aware of this event.
- Be able to handle media requests.
Additional event planning topics:
Talking to the Press
Event Planning Resources
How to Organize Your Event
on May 20, 2017
Go to an event location near you at 11 AM, in your time zone, for one hour, rain or shine.
Join hands for 15 minutes at 12:00 PM, in your time zone, forming lines in the sand, or on the land, against dirty fuels. Say yes to clean energy and renewables.
Leave only your footprints. In addition, consider getting involved in a local organization that supports clean energy.
Event Day Tips
- Use only approved locations. This includes beach access and parking, plus parks and recreational areas.
- Create a long line, or as many lines as you wish.
- Be courteous and respectful to those who disagree with your view.
- Please steer clear of bird nesting areas (refer to Audubon’s recommendations).
If at beach, stay away from sea turtle nesting areas (visit Sea Turtle Oversight Protection for more information).
In addition, respect any flora and fauna (plants and animals) for your particular region.
- Leave nothing but footprints...and enjoy yourself!